Standard Terms, Conditions & Regulations

Give us a call on +91 98480 33333 if you need more clarification. We will be happy to help.

Standard Terms, Conditions & Regulations

Give us a call on +91 98480 33333 if you need more clarification. We will be happy to help.

The Exhibition
AQUAEX INDIA 2022, Bhimavaram — 2, 3 & 4 November 2023
Venue: Radha Krishna Convention, 177 & 176, Pedamiram,
Bhimavaram, Andhra Pradesh 534206

The Organisers
Aqua Farming Technology and Solutions
3A, White Waters, Timber Lake Colony, Rai Durg, Near Sunshine Hospital,
Hyderabad 500104, India Tel: +91 98480 33333, Email:

Exhibitors Move-in and Move-out Timings
Bare/Raw Space
The Bare/Raw Space exhibitors can move in and commence their booth erection/ decorations as per the timings: to commence from 11:00 am on 1 Nov 2023 — To complete before 2:00 am on 2 Nov 2023
Shell/Built-up Space:
Shell/Built-up Space exhibitors can move in from 11:00 am onwards on 1 Nov 2023

Facilities Provided
For Indoor Display Built-up Space
Indoor display built-up space booths will be provided with Octonorm System construction, Fascia name board & booth carpeting.
1] For every 9 sq.m built-up booth, the following are the complimentary booth amenities - one table, two chairs, three spotlights, one PowerPoint of 15A (500 watts power max.) and one waste paper basket.
2] 12 Sq. M. built-up booth exhibitor will get one additional spotlight. 
3] Any additional requirements of Furniture, Electrical, Carpeting, Electricity etc. may be ordered as per the Furniture and Electrical Requisition Form in the Exhibitor Manual.
For indoor display Bare/Raw space booths (Min size: 18 sq.m):
This exhibition space is considered a FREE DESIGN space and comes WITHOUT any carpeting, furniture, power or electrical fittings by the Organisers. Any requirements of furniture, power, electrical, carpeting etc. can be ordered as per the Furniture and Electrical Requisition Form in the Exhibitor Manual.

Extra Furniture/Fittings
Any requirement of extra furniture/fittings and ancillary services must be ordered through the duly filled Furniture and Electrical Requisition Form before 25th Oct 2023 along with the electricity requirements and outside furniture will not be allowed in built-up booths.

Supply of Electric Power
The electric power supply available at the Exhibition is as follows:
Three Phase: 400 Volts +/- 10%, Single Phase: 230 Volts +/- 10%, Frequency: 50 HZ + 3%, the functions mentioned above are only for reference; however variations could be expected on some occasions. The Organisers will not be responsible for any fluctuations in electricity.
Additional Power:
Additional Power required by the Exhibitor will be made available at an extra cost of Rs.1900/- for single-phase and Rs. 2,200/- for three-phase. 
Note: Exhibitors can draw up to a maximum of 500W only from the plug socket provided in their booth. Any additional power drawn over 500W will attract an extra charge. Exhibitors requiring heavy electrical load for their exhibits should submit such requirements to the Organisers by 25th Oct 2023.

Failure to Exhibit
Any organisation that, having signed a contract for exhibition space, fails to exhibit, whether or not for any reason of the exhibitor’s own choosing, and has not been released from the Contract by the Organisers, shall be liable for the full amount stated in the Contract plus any additional costs incurred by the Organisers as a result of such failure to exhibit. These terms cannot be varied under any circumstances.

Exclusions of Liability
The Organisers, their workers or agents shall not be liable for the safety of Exhibitors, their servants, agents, contractors or invitees during the Exhibition nor for any exhibits, articles or other property of whatever kind brought into the Exhibition by exhibitors, their workers, agents, contractors, invitees or members of the public. The Organisers shall not, in any event, be held responsible for any restriction or conditions which prevent the construction, erection, completion, alteration or dismantling of s or the entry, setting or removal of exhibits, or for the failure of services or amenities provided by other third parties.

Exhibitors' Insurance
Exhibitors shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance(s) whatsoever, whether by reason of fire, wear, theft accident or any other cause. The Exhibitor shall insure itself against, indemnify and hold the Organisers harmless in respect of all costs, claims, demands and expenses to which the Organiser’s stay, (agents or contractors) or property, howsoever caused, as a result of any act or default of the Exhibitor, his workers, agents, contractors or invitees. If the Organisers so demand, the Exhibitor shall provide proof to the Organisers that the Exhibitor has an adequate insurance cover. Exhibitors must ensure that their temporary stay and workers, agents or contractors are insured against claims for Workmen’s Compensation. The period for which such insurance shall be maintained shall run from the time the Exhibitor or any of his workers, agents or contractors first enter(S) the exhibitor or any of his workers, agents or contractors first enter(s) the exhibition grounds, and shall continue until he has vacated the exhibition grounds and all his exhibits and property have been removed.

Group Stands
Contracting parties for Group Stands are responsible for ensuring that all Exhibitors within their group are fully aware of, and agree to abide by these terms and conditions and by the rules and regulations of the Exhibition.

Subletting of Stands
The Exhibitor must not transfer, dispose of, part with, or otherwise sublet the whole or any part of his site, whether for financial consideration or otherwise. The Exhibitor must if he is an agent, distributor or licensee, state at the time of Contract, the names of the principals to be represented. This does not prohibit an Exhibitor from displaying the products of a principal for whom he becomes agent, distributor or licensee after the time of contract, with the prior written permission of the Organisers.

Force Majeure
The Organisers shall not be liable to the Exhibitors by reason of any cancellation or part-time operating of the exhibition, either as a whole or in part, for any nonperformance of their obligations under this Contract or for any amendments or alternations to all or any of the Rules and Regulations of the Exhibition in each case to the extent that such occurrence is due to any circumstances not within their control.

Promotion During the Exhibition
Exhibitors are reminded not to place stickers, signs or posters anywhere in the Hall other than within their own stand. Likewise, Exhibitors’ representatives may not distribute brochures, invitations etc. along the gangways or near the entrances. This is unfair to other Exhibitors and an inconvenience to visitors.

A) Exhibitors and their stay will not be allowed inside the Exhibition Hall after show hours. If your displays are very valuable or sensitive and you wish to hire security personnel to attend to your stand exclusively during o show hours, please contact the Organisers for security services. Please note that you are requested not to use personnel from any other security agency, except that which is approved. B) All personnel in the Exhibition Halls must wear identification badges at all times. Exhibitor Badges and Contractor/Service Badges are available. C) For security and safety reasons, exhibit movement in or out of the Halls during show hours is not permitted. D) Our Security Agency will guard the exhibition site in general. However, their duties do not include specific attention to individual stands.

Payment Terms & Conditions
100% Payment along with filled in & signed Space application form. In the event of not receiving the full payment within the specified dates, it will be treated as cancelled by the exhibitor and the organisers will be free to cancel the participation and refund or forfeit the deposit in line with the cancellation terms mentioned in this information sheet. Exhibitors will not be allowed to occupy their space or stands if the payment terms specified in the Contract are not followed. These terms cannot be varied under any circumstances.

Raw Space Booth Site
The minimum size for a raw space booth is 18 SQM. No restrictions are placed upon raw space booth designs provided they meet the following criteria: A) Booth designers are particularly requested to avoid designs which block or both-in other exhibitors' booths, gangways, fire points or emergency exits. B) No booth should be designed to go beyond 2.4m in height, without the specific consent of the Organisers. Exhibits and displays should not exceed this limit. C) Exhibitors not building a floor platform are required to ensure that free access is given for the running of necessary cables across their booths. D) Exhibitors must ensure that the aisles are not blocked during the erection of their booths and that the contractor removes his o-cuts and debris from the Hall and the booth is completely erected by 2.00 am on 2 November 2023. E) All electrical work must be carried out before 2 am, on 2 November 2023. F) Spray painting of stand panels with oil-based paints & other inflammable material(s) inside the Hall is strictly prohibited. G) Welding and cutting inside the Hall are strictly prohibited. H) No Plaster of Paris (POP), brickwork, melamine polishing or carpentry work will be allowed inside the halls. I) The area of the booth must not exceed the allotted area (i.e. 1 inch outside the allotted marked area).

Built-up Booth
The minimum size for a built-up booth is 6 SQM. The built-up booth contractor will put up the exhibitor’s name and booth number on the fascia board. It is not allowed to attach any additional texts, logos etc., on the fascia board.

Electrical Installation
All on-site electrical installations must be carried out by the officially appointed electrical contractor. All prefabricated electrical fitting will be subject to town inspection by the official contractor before connection to the main supply. Payment for extra electrical load and consumption should be made to the Organisers in advance.

Equipment Interference
No equipment can be operated, that makes excessive noise or causes electrical interference or annoyance to other exhibitors. In this matter, the decision of the Organisers will be final.

Damage to Structure & Exhibition Premises
No person, under any circumstances, shall out into or through any floor covering or wall, not after any standing service structure except when authorised in writing by the Organizer.

Exhibition Hall Cleaning
During the exhibition days, the Organisers will be responsible for the daily cleaning of the aisles & gangways. During the build-up dismantling periods, independent contractors appointed by exhibitors are responsible for the removal of the stand, building/ dismantling materials and rubbish.

Cancellation Terms
If any exhibitor cancels the booking, the amount is non-refundable or otherwise stated in our agreement.

Specified Use
In case of companies/exhibitors that do not comply with the Exhibitor profile of AQUAEX INDIA 2022 the Organisers reserve the right to close down the booth without any notice to the Exhibitors.

Governing Law & Jurisdiction
Disputes if any, shall be governed and construed in accordance will Indian Laws and shall be subject to the jurisdiction of Indian Courts.

Statutory Compliances
The Exhibitor shall be solely liable for all statutory compliances with regard to the sales done at the Exhibition.

Special Display Requirements
Heavy machinery and demonstration of noise and smoke/exhaust emitting equipment will have to be displayed in specially earmarked areas and it will have to be intimated at the time of booking. Under no circumstance will they be allowed to be operated in the regular display areas. 

Space Usage
Every exhibitor shall occupy the full area booked by them. If the exhibitor fails to take up the booth allocated, the Organisers reserve the right to use the booth as unoccupied and can allot it to others. The exhibitor shall not have any claims in this regard.

Acceptance of Rules
By the very fact that an Exhibitor participates in the Exhibition as Exhibitor, it will be presumed without any dispute that he/she, his/her company/organisation has read the Rules & Regulations formulated by the Organiser as printed above and every participant irrespective of the amount or percentage of the payment made to the Organiser and includes participants, exhibitors/co-exhibitors as well as companies organisations of complimentary booths, irrespective of the fact if they have signed or not signed the Registration Form or any other document.
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