Expo Manual

Set-up & Dismantling

Here you will find information on:

  • setting up and dismantling
  • stand deliveries
  • forwarding agents
  • traffic regulations

  • Setting up

    The exhibition halls are open for set-up of custom-built stands and fitting-out of system stands as of 31st January 2019The installation and decoration of the exhibition stands must be completed, at the latest, by 10.00 p.m. on the day before the Fair begins. Items which are not to remain on the stand must be removed and all people must leave the exhibition site by midnight, as the police will then carry out a final security check.

    When can you set up your stand?

  • Friday , 1st February : 7.00 a.m. – 10.00 p.m.
  • Saturday , 2nd February : 7.00 a.m. – 10.00 p.m.

  • Who?

    Exhibitors and those assigned to set up the stands. Setup and dismantling passes will have been delivered together with the service set. The access to the exhibition site is possible with your exhibitor’s pass as of 31st January 2019. There will be security checks at all entrances and gates.

    You may access the exhibition site prior to 31st January 2019, if:

  • you are an exhibitor with a custom-designed stand that exceeds 40 sqm,
  • you have paid the entry fee,
  • you have then received special permission from the AquaEx board

  • Entry

    You can register in advance online, allowing you to download and print your registration confirmation. With this registration confirmation, you can drive to the specified Check-In area. Once you have reported to the Check-In, you will receive your entry permit for vehicle (vehicle pass) and will be able to enter the exhibition grounds.

    More information:

  • Instructions for the delivery of items to the fair
  • Keep aisles clear
  • Traffic regulations
  • Dismantling

    The following actions are not permitted before 5.30 p.m. and will incur a penalty:

  • dismantling of stands
  • packing of exhibits
  • delivery of packing materials

  • Procedure:

  • At the end of the fair, the aisle carpets will be removed in all the halls at the same time. (For this reason, please ensure you keep the aisles free!)
  • The rolling doors to the halls will then be opened, and the delivery of packing materials can begin.
  • Within your stand area, you can already start packing at 5.30 p.m.

  • Increased risk of theft

    Hand over your boxes personally to the assigned service companies or freight forwarders. Throughout the dismantling phase there is a heightened risk of theft!

    When can you dismantle your stand?

  • From approx. 6.00 p.m. on 1st February 2019 throughout the night and the next day, until midnight, on 2nd February 2019
  • During this period all the exhibition halls remain open.
  • It is possible to leave the exhibition site through any of the gates, at any time.
  • An extension of the dismantling time is possible for custom-built stands that exceed 40 sqm, provided you have applied for this and received approval from the exhibition management.
  • AquaEx accepts no responsibility for materials not removed by this time.